The Daily
A Procore project administrator, without the headcount.
Day to day ownership of project information in Procore for contractors in New Zealand, the United Kingdom and the United States. RFIs, submittals, drawings and registers issued, tracked and evidenced as they move, so the project record stands on its own and stays audit ready from the first week to the last. Booked by the day, delivered remotely, on your hours.
Your project team builds. Holland Mazo runs the information. Neither one waits on the other.
Two rates. Published, so you can budget it.
Engagement
NZD
GBP
USD
Long term, six months or more
$480
£220
$330
Short term, under six months
$570
£265
$420
Available to contractors in New Zealand, the United Kingdom and the United States.
A day is a normal working day of 8 to 8.5 hours.
Invoiced weekly in arrears in your own currency, payable within seven days. Holland Mazo holds local bank details in each market, so payment is domestic.
Valid to 31 December 2027 and reviewed annually.
Holland Mazo is a Hong Kong registered entity. No GST, VAT or sales tax is charged.
What the role covers.
RFIs, submittals, shop drawings, samples, transmittals, consultant advice and contract instructions, issued, logged, chased and closed out
Drawing and specification registers kept current, with strict version control and superseded revisions managed
Company and project directories, insurances and user permissions maintained
Minor configuration changes within the existing Procore setup as the project evolves
Support to Project Managers on programme updates and project reporting
Central point of contact for subcontractors, the client and the wider team on everything moving through Procore
By arrangement
Where scope and time allow and the work can be done remotely: tender and procurement support, cost tracking and commercial reporting, progress claim and variation support.
Booked in blocks, agreed in advance.
Delivered remotely, on working hours set against your local time zone and agreed at the outset, anywhere from GMT through to Pacific & Hawaiian time. Days are booked in blocks confirmed in writing, and part days are charged in half day units.
The long term rate applies where six months or more is agreed at the outset. Where a short term engagement runs past six months, the long term rate applies from month seven.
No expenses are charged for remote work. Site attendance and travel are agreed in writing beforehand and charged at cost.
What sits outside the day rate.
Procore subscription, licence and user seat costs
Implementations and integrations
SOP, template and other authoring
Project close out and Code Compliance Certificates
Implementations, integrations, authoring and project close out are sold as separate services and quoted individually.
What does a Procore project administrator actually do?
Keeps all project information in Procore accurate, current and accessible: correspondence, submittals, RFIs, drawings, specifications, schedules, approvals and reports. Distributes it across the site team, subcontractors and consultants so everyone works from the latest approved revision, and keeps superseded revisions out of circulation. Also administers the platform: directories, permissions and insurance records.
What does a Procore project administrator cost?
The permanent equivalent runs $85,000 to $105,000 in NZ, £34,000 to £45,000 in the UK and US$70,000 or more, before retirement contributions, insurances, other benefits, a desk, equipment and software seats, which add 15% or more again. That cost is fixed whether the project is busy or quiet.
Do you work with UK and US contractors?
Yes. The Daily is delivered remotely to contractors in New Zealand, the United Kingdom and the United States. Working hours are set against your local time zone, anywhere from GMT through to Pacific & Hawaiian time, and invoices are issued in your own currency with local bank details, so payment stays domestic.
Can document control be run remotely?
Yes. Procore is cloud based, so the platform is equally close to everyone wherever they work. What matters is that Procore stays the single source of truth. Information kept in a local folder or an inbox is invisible to everyone else, and that is where fragmentation and errors start. One digital environment removes the problem, provided permissions and workflows are set up properly at the start.
Book a fortnight, or the length of the job.
Tell me the projects in scope and the cover you need, and you will have a start date and a weekly figure.
Start a conversation